International Development - Grants And Contracts Finance Officer

Plan International USA is seeking qualified candidates for a Grants and Contracts Finance Officer in Washington, DC. The Financial Officer?s primary focus will be in the area of the Global Fund (GF), the Global Sanitation Fund (GSF), and other multilateral donors.? The Finance Officer will serve as back-up for U.S. Government grants and contracts financial management.? This position will support Plan International USA?s efforts in ensuring accurate grants financial tracking, recording and reporting to donors,? as well as ensuring the organization?s compliance with grants and contracts financial reporting requirements. The Finance Officer will pro-actively identify finance training needs within the organization and will create and deliver training sessions to Plan International USA and the Country Offices. The Finance Officer will play a key role in establishing necessary financial and accounting systems and procedures.

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Responsibilities:

The Grants and Contracts Finance Officer will be responsible for Financial Reporting prior to report submission to the Global Fund by the Country Offices, thoroughly reviews the financial information in the periodic Progress Updates/Disbursement Requests (PU/DRs) for the assigned Global Fund awards. As well as:

• Provide periodic in-country finance and compliance assistance tied to grant implementation milestones (PU/DRs, SR Assessments and Monitoring & Evaluation, Financial Reviews, Grant Renewals and Negotiations);
• Monitors spending performance of all multilateral donor grants, ensures that all financial reports are filed with the applicable donor on a timely basis;
• Creates financial reporting templates and trains field office staff in their use.
• Requests and monitors receipt of monthly financial reports from Country Offices, Regional Offices, Plan international USA and Plan?s International Headquarters;
• Reconciles field office general ledger reports with the Grants Tracking System (GTS).
• Prepares financial reports for assigned U.S. Government grants (including but not limited to Standard Form 425) and for grants where Plan International USA is a sub-recipient of federal funds.?
• Prepares any required ad hoc reports for donors?e.g. IQC requests for financial information, USAID mission requests for financial information, pipeline analysis, etc.;
• Prepares and maintains internal documents to support donor financial reports;
• Reviews Plan International USA financial documentation for compliance?e.g. costs charged to grants and contracts including travel expense reports, consultant agreements, personnel allocation (time) sheets, etc.;
• Ensures that all financial reports are filed in a designated central location.

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Implementation:

• Supports the Program Manager and field office staff on the project budget management throughout the life of the projects;

• Reviews ?burn rate? on projects;
• Assures appropriate explanations for variances on budget versus expenditure reports and notifies the Program Manager of any financial issues;
• Works closely with the field to resolve any financial related issues and follows up on open points to ensure they are resolved;
• Maintains up-to-date, accurate financial records on all grants in the field which credit Plan International USA for revenue;
• Maintains up-to-date grant and contract files and assures appropriate documents are available?e.g. pre-approvals, agreements, sub-agreements, modifications, correspondences with the donors, etc.;
• Ensures the completion of closeout process for grants and contracts.
• Supports the Program Manager and field office staff on the project budget management throughout the life of the projects;
• Tracks project expenditures and fund availability, and reviews requests for funds;
• Prepares budget modifications as necessary and request increases in the Obligated Amount when required;
• Supports the Country Office preparation for annual Global Fund audits;
• Reviews internal and external audit reports and recommends solutions to audit findings;
• Assists the project team in negotiations for Phase II of Global Fund projects.

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Training:

• Supports field finance staff in the areas of fiscal management and financial reporting on Global Fund, Global Sanitation Fund, other multilateral donors and U.S. Government grants and contracts.
• Participates in start-up workshops for new projects.
• Liaises with the Program Manager to identify field staff training needs to increase their capacity to manage Global Fund, Global Sanitation Fund,other multilateral donors, and U.S. Government funds.
• Working with the Program Manager, troubleshoots unforeseen problems in Country Offices, provides and implements solutions, and creates systems to ensure that the problems do not reoccur.

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Qualifications:

• Bachelor?s Degree or its international equivalent in Business or related field, preferably in Accounting or Finance.
• 5+ years experience within a broad range of accounting and financial functions.
• Not-for-profit accounting experience.
• Experience in accounting and reporting on the Global Fund, Global Sanitation Fund, other multilateral donors and U.S. Government grants and contracts, especially USAID.
• Knowledge of Global Fund policies and procedures, reporting requirements and operating mechanisms
• Experience working with other multilateral donors, such as the World Bank, and GSF.
• Familiarity with U.S. Government rules and regulations, particularly USAID Regulation 22 CFR 226, 22 CFR 228, the Federal Acquisition Regulations (FAR), and OMB Circulars A-110, A-122, and A-133.
• Thorough knowledge of and experience with financial reporting, especially with regard to U.S. Government and the Global Fund.
• Knowledge of U.S. generally accepted accounting principles (GAAP) and financial accounting standards.
• Previous experience working with field staff preferred.
• Appreciation for deadlines and adherence to project plans.
• Positive attitude, desire to be a part of a diverse team, and commitment to Plan International USA?s mission.
• Ability to maintain confidentiality of financial and other sensitive information.
• Capacity to work under pressure, to prioritize multiple tasks, and to meet inflexible deadlines
• Proficiency in computer software particularly Microsoft Outlook, Excel, Access, Word and accounting software packages.
• Knowledge of French required

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To Apply:

Interested candidates may register and submit a Cover Letter and CV online through Plan International USA Job Opportunities at our website and select?Job Req # 2012-0190.?

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Globally, Plan is a more-than $750 million organization established in 1937 and often ranked among the?top 10 NGOs by reputation, size, and scope.? We work side by side with communities in 50 developing countries to end the?cycle of poverty for children.? Our solutions are designed up-front to be owned by communities for generations to come and range from clean water and healthcare programs to education projects and?child protection initiatives. Our work environment is unmatched,?with?a network of?wonderful employees, volunteers, and students committed to?promising futures, community by community.? Plan?International USA is truly a great place to work.

?EOE

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